Virtual Administrator Position

Job Description: The Virtual Administrator works directly with the Moving History Director, Payroll Manager, and other staff to coordinate meetings and facilitate other documentary needs per our fiscal sponsor. The VA is also responsible for the web presence of Guardian Baltimore, included a weekly eNewsletter, regular website updates, and social media. Correspondence with vendors and occasional financial transactions are also a regular responsibility for this position.

Essential Duties and Responsibilities:

  • Maintaining a social media presence by updating Facebook, Twitter, and Instagram

  • Maintaining and updating the company website

  • Regular correspondence with vendors on behalf of Guardian Baltimore

  • Regular correspondence with our fiscal sponsor on behalf of Guardian Baltimore

  • Create and publish a weekly newsletter using Mailchimp

  • Generate templates/forms to streamline processes and procedures

  • Managing the hiring process for new staff positions

  • Managing the onboarding process for new hires

  • Vetting and scheduling guest instructors

  • Managing corporate and community contacts

  • General troubleshooting

  • Additional tasks at the discretion of the Project Manager

Essential Requirements: To perform this job successfully, an individual must be able to execute each requirement with excellence. The requirements listed below are representative of the knowledge, skill, and/or ability needed for the position.

  • Social media management tools: Facebook, Twitter, Instagram, Buffer

  • Project management tools: Asana, Google Drive

  • Web management tools: Squarespace, Mailchimp

  • Correspondence tools: G Suite, Zoom, Slack

  • Organization

  • Time Management

  • Flexible scheduling

Reports To: Moving History Director

Start Date: Aug 1

Hours: 10/week

Total Week Commitment: 6 week probationary period w/ contract extensions at Director’s discretion

Hourly Compensation: $20-25/hr commensurate with experience